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Mark V, Inc. |
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Emergency Response Data Sheet (ERDS) Preparation Protocol
Prepared for:
Operating Engineers National Hazmat Program International Union of Operating Engineers International Environmental Technology and Training Center 1293 Airport Road Beaver, WV 25813
304.253.8674 Website: http://www.iuoeiettc.org
Prepared by:
Peter Paul Howell, PE Mark V, Inc. 23 Edgewood Drive Hurricane, WV 25526
304.757.3997 e-mail: howell@citynet.net Website: http://www.markfive.com
March 15, 1999
Table of Contents................................................................................................................... i Introduction........................................................................................................ I Purpose.............................................................................................................. I Use of ERDS...................................................................................................... I Format.............................................................................................................. II Instructions........................................................................................................ II Emergency Response Data Sheet........................................................................................... 1 Section 1: Technology Identity........................................................................... 1 Section 2: Site Information................................................................................. 2 Section 3: Emergency Actions............................................................................ 3 Section 4: First Aid............................................................................................ 4 Section 5: Process Description........................................................................... 5 Section 6: Plot Plan........................................................................................... 6 Section 7: Fire and Explosion Data.................................................................... 7 Section 8: Personal Protective Equipment........................................................... 8 Section 9: Chemical Dangers............................................................................. 9 Section 10: Physical Dangers........................................................................... 10 Section 11: Medical Monitoring Requirements.................................................. 11 Section 12: Spill and Leak Procedures............................................................. 12 Section 13: Decontamination Requirements:..................................................... 13 Section 14: Technology Diagram...................................................................... 15
Introduction
Hazardous waste sites are located throughout the United States and the world. These sites contain a wide variety of materials, which are now recognized as posing a threat to humans, wildlife and the environment. The technologies used to cleanup these sites are as diverse as the hazardous materials that contaminate them.
In any hazardous waste site remediation operation, there is the potential for an incident that would require the aid of emergency responders such as emergency medical technicians, firemen, law enforcement officers, and emergency room personnel. If the emergency responders are not knowledgeable about the hazardous waste site and the technology used to remediate it, they could become victims also.
Purpose
This protocol provides guidance for preparing an Emergency Response Data Sheet (ERDS). This document is not specifically required by regulation but could save lives by providing critical information to emergency personnel responding to an incident involving a technology at a hazardous waste site. This information is site and technology specific, and is intended to minimize the potential for catastrophic releases of, or exposure to, toxic, reactive, flammable, or explosive chemicals during the emergency response.
This protocol provides the information needed by emergency response groups to execute their jobs at minimal risk. This information may also be needed to comply with: the hazardous waste and emergency response provisions contained in 29CFR 1910.120(l), (p) and (q), the process safety management of highly hazardous chemicals emergency planning and response provisions contained in 29CFR 1910.119(n); the hazard communications provisions contained in 29CFR 1910.1200, the public health, environmental protection, and emergency response requirements of 40CFR 68.95, and other federal and state programs. The ERDS is not however, intended to cover all of the material in the site’s Emergency Response Plan or to cover the topics presented in the same level of detail as in the Emergency Response Plan. Use of ERDS
The ERDS has many uses for several stakeholders. The technology operator should include it as a part of the training program for personnel that will be working in, on, and around the technology. A copy should be maintained in the control room for reference. A copy of the ERDS should be given to the facility where the technology is to be used to aid them in the preparation of their Emergency Response Plan. The facility should determine how an incident at the technology could affect them either directly, or indirectly. The ERDS also needs to be given to the Local Area Emergency Planning Committee with instructions for it to be distributed to all potential emergency responders in the area. The emergency responders should use it as a training aid and as a quick reference guide when responding to an incident. The effectiveness of this document is maximized by using it to ensure that all needed emergency response equipment and supplies are available, and that all emergency responders are trained in the contents of the document prior to an incident. Waiting until an incident occurs to distribute an ERDS can lead to confusion, frustration, injuries and ineffective response. Format
The ERDS is similar to a Material Safety Data Sheet (MSDS) or International Chemical Safety Card (ICSC) in that it provides critical safety information in a concise and structured format. This format makes it easy to quickly locate the information needed. Blank forms are available as either hard copies or in electronic format. The use of the electronic format is strongly encouraged because it permits including as much, or as little, information as is needed for each topic. Instructions
General Some of the information on the ERDS form is technology-specific and will apply to all applications of the technology. This information should be completed by the developer of the technology and is indicated by Shaded Italics in the guidance below each topic. Information specific to an application or site is to be provided by the organization operating the equipment. The form refers to this organization as the “operator.” The ERDS contains diverse information. Input from operations, maintenance, safety, environmental, and medical groups at the facility will be required. Input from the Local Area Emergency Planning Committee and emergency responders may also be necessary. At a minimum, each of these groups should have a chance to review and comment on the ERDS prior to it being issued. Unless otherwise noted, the page size of the ERDS should be on 8-1/2” x 11”, the font should be easy to read (i.e.: Arial, Times New Roman, etc.) and the font size should be no smaller than 10 point).Using all capital letters should be avoided but key information should be put in bold for emphasis. Resources The ERDS contains a lot of data concerning the hazard characteristics of the materials used by, or acted on by the technology. The manufacturer of these materials is usually a good source for hazard information. Additional resources are listed in the References Section at the end of the instructions. Suggested emergency response guidelines are also referenced. Section 1 Include in this section, information about the organization that developed the technology and the organization that is operating the technology. The names, addresses and contacts will be those that the primary contacts in the field would contact for additional information or support. These individuals will normally be at corporate headquarters or corporate R&D centers.
Section 2 Provide information about the site where the technology is deployed, the facility, and the primary contacts for emergency responders. Section 3: Emergency Actions Discuss the actions that the emergency responders should take when reporting to the scene of an incident, initial steps to take, and other information that will aid in making the initial decisions on how to respond to the incident in a manner that minimizes the potential for injury or death. Also discuss conditions or circumstances that could cause serious injury or death, and how to detect those conditions. Clearly indicate that some conditions at the scene may not be as anticipated[PH1]. Section 4: First Aid List the actions that should and should not be taken by properly trained responders prior to transporting accident victims to the emergency room. This section should not include the application of medical treatments for injuries such as broken bones, burns, or cuts. Treatment of injuries should be based on the condition of the victim and the training and experience of the emergency responder. Section 5: Technology Description Briefly describe the technology and the hazards associated with it. The purpose of the technology, how it works, and the equipment used should be described. The major hazards associated with the technology should only be discussed briefly because details will be covered in later sections. Section 6: Plot Plan Provide a drawing of the technology that shows the major equipment, access roads, fire hydrants, and the locations of vessels containing significant amounts of hazardous materials. Also include a wind rose that provides information about prevailing winds. This drawing does not need to be an engineering drawing, but it does need to be drawn to scale, be clear, and easy to read. The preferred size is 8-1/2” x 11”, but 11” x 17” is acceptable. Section 7: Fire and Explosion Data Provide information about the fire and explosion potential for the hazardous materials, how to control the fire and any special hazards associated with the materials. Note when the procedures for large fires are different than those for small fires. Section 8: Personal Protective Equipment Discuss the Personal Protective Equipment (PPE) that is required to be worn by emergency responders under various credible circumstances such as fire, toxic chemical leak, victim rescue, etc. The level and specifications for individual PPE items should be given. Section 9: Chemical Dangers Provide information about the hazards of the chemicals used, generated or treated by the technology. If mixtures of any of these chemicals pose a hazard greater than any of the individual chemicals, this should be discussed also. Section 10: Physical Dangers Discuss non-chemical hazards of the technology such as extreme operating conditions, moving equipment, congestion, and tripping hazards. Also discuss how natural occurrences might impact on emergency response. For example, does precipitation aid the emergency response, or does it react with some of the materials to create additional hazards? Do warm, humid conditions cause a material to decompose violently? Also discuss how an incident involving the technology could impact other units at the facility, the public, or environmental receptors. If possible, provide information on how to minimize this potential by specific actions that can be taken by the emergency responders. Section 11: Medical Monitoring Requirements Discuss if medical monitoring of the emergency responders is required for any credible incident. The conditions under which the monitoring is required, the methodology to be used, and the method of providing feedback to the responder should be discussed. Indications of overexposure, and what actions should be taken should also be discussed. Section 12: Spill and Leak Procedures Stipulate how emergency responders should handle leaks and spills of either materials that are a direct result of the incident, or that result from the actions of the responders. Note when the procedures for large spills are different from those for small spills. Section 13: Decontamination Requirements List the decontamination requirements for emergency responders, technology and emergency response equipment, and injured personnel. Section 14: Technology Diagram. If the technology is a piece of equipment, include photographs and/or a diagrammatic drawing(s) that show what the technology looks like and how it functions. If the technology is composed of several pieces of equipment, include a process flowsheet that shows the major pieces of equipment, the main process flows, the feed, product and by-product streams, and identify all safety critical equipment. . The preferred size is 8-1/2” x 11”, but 11” x 17” is acceptable.
References 1) Emergency Response to Hazardous Incidents; the EPA Office of Solid Waste and Emergency Response, 1999. Government Printing Office stock number:055-000-00618-1. http://www.access.gpo.gov/ 2) Chemical Hazard Response Information, Volume 2, 1997; Department of Transportation/Coast Guard. Government Printing Office stock number:050-000-00561-5. . http://www.access.gpo.gov/ 3) North American Emergency Response Guidebook; 1996 (1999 edition is due to be available in the late spring of 1999), Department of Transportation, Research and Special Programs Administration. Government Printing Office stock number:050-012-00383-1. . http://www.access.gpo.gov/ 4) Worker Protection During Hazardous Waste Remediation; Lori P. Andrews, John Wiley and Sons, Inc. American Industrial Hygienists Association stock number: 290-HW-97R. http://aiha.org/index.html 703.849.8888 5) Hazardous Materials Handbook For Emergency Responders; Joe Varela, John Wiley and Sons, Inc. American Industrial Hygienists Association stock number: 278-EA-97R. http://aiha.org/index.html 703.849.8888 6) Industrial Fire Hazards Handbook; NFPA. National Fire Protection Association stock number: B8-IFHH-90. http://catalog.nfpa.org ; 1.800.344.3555 7) Haz-Mat Quick Guide; NFPA. National Fire Protection Association stock number: B8-HAZGD97. http://catalog.nfpa.org ; 1.800.344.3555 8) Hazardous Materials Response Handbook; NFPA. National Fire Protection Association stock number: B8-472HB97. http://catalog.nfpa.org ; 1.800.344.3555 9) Fire Protection Guide to Hazardous Materials; NFPA. National Fire Protection Association stock number: B8-HAZ-97. http://catalog.nfpa.org ; 1.800.344.3555 10) Sax’s Dangerous Properties of Industrial Materials; Richard J. Lewis. National Fire Protection Association stock number: B8-RES-75. http://catalog.nfpa.org ; 1.800.344.3555 11) Dow’s Chemical Exposure Index Guide; Dow Chemical Company. American Institute of Chemical Engineers, AIChE stock number: 0-8169-0647-5 (T-91). http://www.aiche.org ; 1.800.242.4363 12) Guideline For Use of Vapor Cloud Dispersion Models. American Institute of Chemical Engineers, AIChE stock number: 0-8169-0702-1 (G-40). http://www.aiche.org ; 1.800.242.4363 13) Guidelines For Technical Planning For On-Site Emergencies: American Institute of Chemical Engineers, AIChE stock number: 0-8169-0653-X (G-31). http://www.aiche.org ; 1.800.242.4363 14) Guidelines For Evaluating The Characteristics of Vapor Cloud Explosions, Flash Fires, and BLEVE’s; American Institute of Chemical Engineers, AIChE stock number: 0-8169-0474-X (G-9). http://www.aiche.org ; 1.800.242.4363 15) Dow’s Fire Hazard and Explosion Index Hazard Guide; the Dow Chemical Company. American Institute of Chemical Engineers, AIChE stock number: 0-8169-0623-8 (T-80). http://www.aiche.org ; 1.800.242.4363 16) Guidelines For Vapor Release Mitigation; American Institute of Chemical Engineers, AIChE stock number: 0-8169-0401-4 (G-4). http://www.aiche.org ; 1.800.242.4363 17) Understanding Atmospheric Dispersion Of Accidental Releases; American Institute of Chemical Engineers, AIChE stock number: 0-8169-0681-5 (G-37). http://www.aiche.org ; 1.800.242.4363 18) Emergency Response Planning Guidelines and Workplace Environmental Exposure Level Guides Handbook; American Industrial Hygienists Association stock number: 302-EA-98. http://aiha.org/index.html 703.849.8888 19) Emergency Response Planning Guidelines and Temporary Emergency Exposure Limits; Department of Energy. http://www.scapa.bln.gov/ 20) International Chemical Safety Cards; National Institute for Safety and Health and the World Health Organization. http://www.cdc.gov/niosh/ipcs/nicstart.htm/ 21) Vermont SIRI MSDS site: http://hazard.com/msds/ 22) Cornell University MSDS site: http://msds.pdc.cornell.edu/issearch/msdssrch.htm 23) University of Kentucky MSDS site: http://www.chem.uky.edu/resources/msds.html
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